FORMER STUDENTS – RECORD REQUESTS
Please note:
- The services listed below are offered for Former Students.
- Records for currently enrolled students must be requested directly from the student’s Home School.
- Exception: All Third Party/Legal requests (for both current and former students) are processed through the District’s Central Records Office. Please see #5 below.
SERVICES OFFERED:
- Official Transcripts
- Permanent Student Records (PR Cards)
- Official Letters of Attendance or Registration
- Obtaining a Personal Education Number (PEN)
- Third Party or Legal Requests for Records
ÌýADDITIONAL INFORMATION:
An Official Transcript is a listing of a student’s academic record relating to a BC Graduation Program, which includes grade 10 to 12 courses taken, grades earned (including provincial exams), and graduation status.
Transcripts and Certificates are ordered directly from the if you meet one of the following criteria:
- graduated after 1985 in B.C., or;
- attended Grade 12 between 1986 and today, or,
- you completed a Grade 12 course after 1985
If you graduated in 1985 or earlier the school district will provide these transcripts upon submission of a .
2. Permanent Student Record Card (PR Card)
A Permanent Student Record Card is a listing of a student’s entire academic record for grades K-12, which includes courses taken, achievement records (excluding provincial exams), absences, schools attended and graduation status.
To request a copy of a PSR please complete aÌý.
Former students may request an official letter indicating their attendance or registration in a Burnaby School.
To request an official letter, please complete a .
- If you attended a BC K-12 school since 1993, or wrote a provincial exam since 1986, you may obtain your PEN from:
- The top right hand corner of your Official Ministry transcript.
- Your current, most recent or graduating school.
- The school where you wrote your most recent provincial exam.
- If you attended a BC Public Post-Secondary Institution since 1998, you MAY have a PEN. To obtain your PEN contact that institution’s records department.
To request your PEN, please complete ÌýaÌý.
5. ThirdÌýParty / Lawyer Requests
Lawyers or Third Parties requesting records on behalf of their clients must submit a Ìýwhich includes the following:
- Consent for Release of Records
- Proof of legal ID for client and parent/guardian
ADDITIONAL INFORMATION:
Who can authorize the release of student records?
For those under the age of 19, a parent or legal guardian must provide authorization to release the Permanent student record information.
To ensure the privacy and security of the student information this request must be accompanied by a copy of legal photographic ID such as a driver’s license or passport before the record will be released. If the request is for your child, you must provide proof of ID for both yourself and your child. In addition, if a third party is designated to pick up the record on behalf of a former student, they must also provide a copy of their ID when they come to pick up the record at the Student Record’s office.
Fees are only calculated and applied once an order is processed and we determine we can provide the requested record(s).
| Item | 1st Copy | Additional Copies |
| Transcript of Grades | $10 | $5 each copy |
| Permanent Student Record (PSR) | $10 | $5 each copy |
| Official Letter | $7.50 | $1.50 each copy |
| ThirdÌýParty/Lawyer Packages | Invoiced based on:
|
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Processing an order may take approximately 5 to 10 business days and delivery time is additional.
Please note: Student records cannot be e-mailed to ensure privacy and security of personal information.
If you need to visit the office for any reason, please call 604-296-6915 Ext. 660300 and make an appointment.
Central Storage Contact Information:
Burnaby School District: Central Records
4054 Norfolk Street, ¹ú²ú´«Ã½, BC V5G 0C3
Ph: ÌýÌýÌýÌýÌý 604-296-6900 Ext. 660300
Email:Ìýrecords.enquiry@burnabyschools.ca